Example Section 20 notices for public sector landlords

Example statement of estimates for proposed work

Please note: landlords must send a statement to each tenant and the RTA (if there is one).

To: (name and correspondence address of tenant)

and (name of RTA)

We are giving this notice following the notice of intention to carry out work, which we issued on (insert date of notice of intention). The consultation period for the notice of intention ended on (insert relevant date).
We have now received estimates for the work to be carried out. We have selected (insert number, at least two) estimates which we will use to choose a contractor. (See Note 1 below.) The amounts stated in the estimates for the proposed work are (insert details).
You can inspect all of the estimates we received at (insert place and time for inspection). (See Note 2 below.)
We invite you to make written observations on any of the estimates. You should send your observations to (address of landlord or manager). We must receive your observations within the consultation period of 30 days from the date of this notice. The consultation period will end on (insert date of not less than 30 days from the date the notice is given to the recipient). (See Note 3 below.)
We did not receive any written observations on the notice of intention which we gave on (insert date of notice of proposals) within the consultation period for that notice. (See Note 4 below.)
Or
The written observations we received during the consultation period for the notice of intention can be summarised as follows. (Insert summary of observations.) Our response to the observations is (state response). (See Note 4 below.)

Signed:

(Signature of the person giving the notice. If an agent signs, also add: ‘duly authorised agent of (name of landlord or manager)’.)

Address:

(Give the address which tenants should use for future communications relating to the statement of estimates.)

Date:

Notes

The landlord must select at least two estimates for the proposed work described in the notice of intention. At least one of the estimates must be from a person who is not in any way connected to the landlord. If the landlord has received an estimate from a contractor who was nominated by a tenant or the RTA, that estimate must be included in the statement of estimates.
If a notice says where and when tenants can inspect the estimates:
1. the place and time must be reasonable; and
2. copies of the estimates must be available for inspection, free of charge, at that place and during that time.
  If facilities to copy the estimates are not made available at the times when tenants can inspect the estimates, the landlord must provide a copy of the estimates free of charge to anyone who asks for one.
The landlord has a duty to have regard to written observations made within the consultation period by any tenant or RTA. Section 29 of the 1985 act defines RTA.
If a landlord has received written observations within a consultation period for a notice of intention to carry out work, they must summarise the observations and respond to them in this statement of estimates.