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Example Section 20 notices for public sector landlords

Example contract statement for proposed work where public notice is needed

In this guide

Please note: landlords must send a contract statement to each tenant and the RTA (if there is one).

To: (name and correspondence address of tenant)

and (name of RTA)

  1. We are giving this notice following the notice of intention to carry out work, which we issued on (insert date of notice of intention). The consultation period for the notice of intention ended on (insert relevant date).
  2. We have now prepared a proposal for the work based on the estimates received, and (we have enclosed a copy of the proposal with this notice) or (you can inspect a copy of the proposal at (insert place and time for inspection). The name and address of the proposed contractor are (insert details).
  3. (Statement of estimated costs – see Note 2 below.)
  4. We invite you to make written observations on the proposals by sending them to (address of landlord or manager). We must receive your observations within the consultation period of 30 days from the date you receive this notice. The consultation period will end on (insert date at least 30 days from the date the leaseholder receives the notice). (See Note 3 below.)
  5. The written observations we received on the proposals during the consultation period can be summarised as follows (insert summary of observations). Our response to the observations is (state response).

Signed:

(Signature of the person giving the notice. If an agent signs, also add: ‘duly authorised agent of (name of landlord or manager)’.)

Address:

(Give the address which tenants should use for future communications relating to the contract statement.)

Date:

Notes

  1. The landlord must present one proposal on the work described in the notice of intention. This does not have to relate to the lowest estimate. The landlord must state any connection they have with the proposed contractor.
  2. The proposal should state the tenant’s estimated contribution relevant to their home. If it is not reasonably possible to provide that information, the landlord can provide an estimate of the total cost of the work under the proposed agreement or a current unit cost, hourly or daily rate.
    If it is not reasonably possible for the landlord to provide any estimate of the cost, the notice should provide a statement of why the landlord cannot provide the information and the date by which they expect the information to be available. The landlord must then send a notice to everyone who received the contract statement, setting out the estimated costs. They must do this within 21 days of receiving the necessary information.
  3. If a notice says where and when tenants can inspect a copy of the proposal:
    1. the place and time must be reasonable; and
    2. copies of the proposal must be available for inspection, free of charge, at that place and during that time. If facilities to copy the proposal are not made available at the times when tenants can inspect the proposal, the landlord must provide a copy of the proposal free of charge to any tenant who asks for one.
  4. The landlord has a duty to have regard to written observations made within the consultation period by any tenant or RTA. They must send their written response to the relevant tenant within 21 days of receiving the observations.
Last updated:
22 September 2022
Next review:
19 December 2026