Example Section 20 notices for public sector landlords
Example notice of proposals to enter into a long-term agreement where public notice is not needed
Please note: Landlords must send a notice of the proposals to enter into a long-term agreement to each tenant and the RTA (if there is one).
To: (name and correspondence address of tenant)
and (name of RTA)
- We are giving this notice following the notice of intention to enter into a long-term agreement which we issued on (insert date of notice of intention). The consultation period for the notice of intention ended on (insert relevant date).
- We have now prepared (insert number, at least two) proposals for the goods/services/work (delete whichever does not apply) to be provided under the agreement based on the estimates received, and (we have enclosed a copy of each proposal with this notice) or (you can inspect copies of the proposals at (insert place and time for inspection)). (See Notes 1 and 2 below.)
- We invite you to make written observations on the proposals. You should send your observations to (address of landlord or manager). We must receive your observations within the consultation period of 30 days from the date of receipt of this notice. The consultation period will end on (insert date not less than 30 days from the date that the notice is given to the recipient). (See Note 3 below.)
- We did not receive any written observations on the notice of intention which we gave on (insert date of notice of intention) within the consultation period allowed for that notice. (See Note 3 below.)
Or - The written observations we received during the consultation period for the notice of intention can be summarised as follows. (Insert summary of observations.) Our response to the observations is (state response). (See Note 3 below.)
Signed:
(Signature of the person giving the notice. If an agent signs, also add: ‘duly authorised agent of (name of landlord or manager)’).
Address:
(Give the address which tenants should use for any future communications relating to the notice of proposals to enter into the long-term agreement.)
Date:
Notes
- The landlord must prepare at least two proposals on the long-term agreement described in the notice of intention. These do not have to relate to the two lowest estimates. At least one of the proposals must be that goods or services are provided, or work is carried out, by a person who is not in any way connected to the landlord. If the landlord has received an estimate from a contractor nominated by tenants, they must prepare a proposal based on that estimate. Each proposal must contain a statement of how long the proposed agreement would be for and the contractor’s name and address must be included in the proposal, as well as any connection between them and the landlord (apart from the proposed agreement). Each proposal should state the tenant’s estimated contribution relevant to their home. If it is not reasonably possible to provide that information, the landlord can provide the overall cost estimated under the agreement or a current unit cost, and hourly or daily rate for the work or service.
- If a notice says where and when tenants can inspect the proposals:
- the place and time must be reasonable; and
- copies of the proposals must be available for inspection, free of charge, at that place and during that time.
If facilities to copy the proposals are not made available at the times when tenants can inspect the proposals, the landlord must provide a copy of the proposals free of charge to any tenant who asks for one.
- The landlord has a duty to have regard to written observations made within the consultation period by any tenant or RTA. Section 29 of the 1985 act defines RTA.
- If a landlord has received written observations within the consultation period for a notice of intention to enter into a long-term agreement, they must summarise the observations and respond to them within the proposals.
- Last updated:
- 22 September 2022
- Next review:
- 19 December 2026