Example Section 20 notices for public sector landlords

Example notice of reason for awarding a contract to carry out work

Please note: landlords must send a notice of reason to each tenant and the RTA (if there is one).

To: (name and correspondence address of tenant)

and (name of RTA)

We are giving this notice following the statement of estimates which we issued on (insert date of notice of proposals). The consultation period for the notice of proposals ended on (insert relevant date).
We have now entered into a contract with (name of chosen contractor) to carry out the work first described in the notice of intention dated (insert date of notice of intention).
Our reasons for doing so are (state reasons). (See Note 1 below.)
Or
You can inspect a statement of our reasons for entering into the contract at (specify place and time for inspection). (See Notes 1 and 2 below.)
We did not receive any written observations on the statement of estimates which we gave on (insert date of statement of estimates) within the consultation period. (See Note 3 below.)
Or
The written observations we received on the estimates during the consultation period can be summarised as follows. (Insert summary of observations.) Our response to the observations is (state response). (See Note 3 below.)

Signed:

(Signature of the person giving the notice. If an agent signs, also add: ‘duly authorised agent of (name of landlord or manager)’.)

Address:

(Give the address which tenants should use for future communications relating to the notice of reason.)

Date:

Notes

Landlords do not have to send out this notice if the contractor they have chosen:
1. was nominated by a tenant or the RTA; or
2. is the person who submitted the lowest estimate.
If the notice says where and when tenants can inspect the statement of reasons:
1. the place and time must be reasonable; and
2. copies of the documents must be available for inspection, free of charge, at that place and during that time.
  If facilities to copy the statement are not made available at the times when tenants can inspect it, the landlord must provide a copy of the statement free of charge to any tenant who asks for one.
If a landlord has received written observations within the consultation period for the statement of estimates for the proposed work, they must summarise the observations and respond to them within the notice of reasons for awarding the contract.