Example Section 20 notices for private sector landlords

Example notice of reasons for making a long-term agreement

See Note 1 below before sending this notice.

To all leaseholders of (insert name of the premises) and the (insert name of recognised tenants’ association*).

*Delete if not applicable

This notice is given following the consultation with leaseholders on a notice of proposals to enter into a long-term agreement issued on (insert date of notice of proposals). The consultation period in respect of the notice of proposals ended on (insert relevant date).
We have now entered into an agreement for provision of the (goods) (services) (works) first described in the notice of intention dated (insert date of notice of intention) with (name of chosen contractor).
Our reasons for doing so are: (state reasons) (see Note 1 below)
or
A statement of our reasons for doing so may be inspected at (specify place and hours for inspection) (see Notes 1 and 2 below).
We did not receive within the consultation period any written observations in relation to the notice of proposals given on (insert date of notice of proposals) (see Note 3 below)
or
The written observations in relation to the proposals received during the consultation period may be summarised as follows: (insert summary of observations). Our response to the observations is (state response) (see Note 3 below)
or
A summary of the written observations received during the consultation period, together with our response to them, may be inspected at (specify place and hours for inspection) (see Notes 2 and 3 below).

Signed:

(Signature of person giving the notice. Where an agent signs, insert also ‘duly authorised agent of (name of landlord or manager)’.)

Address:

(Give the address to which future communications relating to the subject matter of the notice should be sent.)

Date:

Notes

Landlords do not need to send out this notice of reasons and summary of responses if:
1. the chosen contractor was nominated by a leaseholder, or
2. the chosen contractor was the person who submitted the lowest estimate.
Where a notice specifies a place and hours for inspection:
1. the place and hours so specified must be reasonable; and
2. copies of the documents must be available for inspection, free of charge, at that place and during those hours. If facilities to enable copies to be taken are not made available at the times at which the documents may be inspected, the landlord shall provide to any leaseholder, on request and free of charge, a copy of the documents.
Where a landlord has received written observations within a consultation period in relation to a notice of proposals to enter into a long-term agreement, he is required to summarise the observations and respond to them within a notice of his reasons for making the agreement or specify the place and hours at which that summary and response may be inspected.

Your consultation rights for major works or long-term agreements and how to respond

Advice guide

Your rights to be consulted about long-term contracts that your landlord arranges

Advice guide