Example statement of estimates in relation to proposed works

To all leaseholders of (insert name of the premises) and the (insert name of recognised tenants’ association*).

*Delete if not applicable

1. This notice is given pursuant to the notice of intention to carry out works issued on (insert date of notice of intention). The consultation period in respect of the notice of intention ended on (insert relevant date).
2. We have now obtained estimates in respect of the works to be carried out. We have selected (insert number, at least two) estimates from which to make the final choice of contractor (see Note 1 below).
3. The amount specified in the selected estimates as the estimated cost of the proposed works is as follows: (insert amount of each selected estimate against the name of each contractor concerned).
4. All of the estimates obtained may be inspected at (insert place and hours for inspection) (see Note 2 below).
5. We invite you to make written observations in relation to any of the estimates by sending them to: (address of landlord or manager). Observations must be received within the consultation period of 30 days from the date of receipt of this notice. The consultation period will end on (insert date of 30 days from the date that the notice is given to the recipient) (see Note 3 below).
6. We did not receive within the consultation period any written observations.
   or
7. We did not receive within the consultation period any written observations in relation to the notice of intention given on (insert date of notice of intention) (see Note 3 below)
   or
8. The written observations in relation to the notice of intention received during the consultation period may be summarised as follows: (insert summary of observations). Our response to the observations is: (state response) (see Note 4 below)

Signed:

(Signature of person giving the notice. Where an agent signs, insert also ‘duly authorised agent of (name of landlord or manager)’.)

Address: (Give the address to which future communications relating to the subject matter of the notice should be sent.)

Date:

1. The landlord is required to select at least two estimates in respect of the matters described in a notice of intention. At least one of the estimates must be from a person wholly unconnected with the landlord.
   Where an estimate has been obtained from a person nominated by leaseholders, that estimate must be among those set out in the statement of estimates.
2. Where a notice specifies a place and hours for inspection:
   1. the place and hours so specified must be reasonable; and
   2. copies of the estimates must be available for inspection, free of charge, at that place and during those hours. If facilities to enable copies to be taken are not made available at the times at which the estimates may be inspected, the landlord shall provide to any leaseholder, on request and free of charge, a copy of the estimates.
3. The landlord has a duty to have regard to written observations made within the consultation period by any leaseholder or recognised tenants’ association. ‘Recognised tenants’ association’ is defined by Section 29 of the 1985 Act.
4. Where a landlord has received written observations within a consultation period in relation to a notice of intention to carry out works, he is required to summarise the observations and respond to them in this statement of estimates.