Example Section 20 notices for private sector landlords

Example notice of reasons for awarding a contract to carry out works

See Note 1 below before sending this notice.

To all leaseholders of (insert name of the premises) and the (insert name of recognised tenants’ association*).

*Delete if not applicable

This notice is given pursuant to the statement of estimates issued on (insert date of notice of proposals). The consultation period in respect of the notice of proposals ended on (insert relevant date).
We have now entered into a contract for the carrying out of the works first described in the notice of intention dated (insert date of notice of intention) with (name of chosen contractor).
Our reasons for doing so are: (state reasons) (see Note 1 below)
or
A statement of our reasons for doing so may be inspected at (specify place and hours for inspection) (see Notes 1 and 2 below)
We did not receive within the consultation period any written observations in relation to the statement of estimates given on (insert date of statement of estimates) (see Note 3 below)
or
The written observations in relation to the estimates received during the consultation period may be summarised as follows: (insert summary of observations). Our response to the observations is (state response) (see Note 3 below)

Signed:

(Signature of person giving the notice. Where an agent signs, insert also ‘duly authorised agent of (name of landlord or manager)’.)

Address: (Give the address to which future communications relating to the subject matter of the notice should be sent.)

Date:

Notes

The landlord does not have to send out this notice if:
1. the chosen contractor was nominated by a leaseholder, or
2. the chosen contractor was the person who submitted the lowest estimate.
Where a notice specifies a place and hours for inspection:
1. the place and hours so specified must be reasonable; and
2. copies of the documents must be available for inspection, free of charge, at that place and during those hours. If facilities to enable copies to be taken are not made available at the times at which the documents may be inspected, the landlord shall provide to any leaseholder, on request and free of charge, a copy of the documents.
Where a landlord has received written observations within a consultation period in relation to a statement of estimates in relation to proposed works, he is required to summarise the observations and respond to them within a notice of his reasons for awarding a contract.

Your consultation rights for major works or long-term agreements and how to respond

Advice guide

Your rights to be consulted about long-term contracts that your landlord arranges

Advice guide