Using a managing agent
Appendix 2: sample covering letter inviting tenders
Addressee
(Company or association’s letterhead with contact address, phone numbers and email address)
Date
Dear …
Re: (Name and address of block)
We are in the process of reviewing the appointment of a managing agent. Descriptions of the property and services required are enclosed (for guidance only) along with a questionnaire; these will be used to evaluate tenders on a like-for-like basis (please note that the cost of your service will be a key element or the quality of the service provided will be considered as important as the cost).
In addition we enclose a copy of a standard lease for the block and of the most recent annual service charge accounts.
If you would be interested in applying, could you let me know when you would be available for an initial meeting; it would be most helpful if you could let me know in writing not later than (date). Subsequently we may wish to visit the offices of shortlisted applicants.
Any further information you require may be obtained from (name) at the above address.
We look forward to hearing from you shortly.
Yours sincerely
(Signature)
(Name and position)
- Last updated:
- 27 August 2021
- Next review:
- 12 December 2026
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