Template letter to get a copy of the fire risk assessment for your building (England only)

Use this template letter to get a copy of the fire risk assessment for your building (England only).

How to use this template

• Copy the text on this page or download the Word document
• Edit the letter as needed
• Send it to the person responsible for fire safety in your building – for example, the landlord (how to find your landlord’s address) or your managing agent

Disclaimer

You should not rely on this template as an alternative to legal advice. If you have any questions about legal issues we recommend getting advice from a qualified professional.

By using this template you accept our terms and conditions.

[Your name]
[Flat number, Building name, Property address]
[Your email address]

[Date]

To:
[The Landlord / Managing agent]
[Name of company or Individual]
[Address]

Request for a copy of the most recent Fire Risk Assessment 

Dear [Name or “Sir/Madam”],

I am the leaseholder of [Flat number, Building name].

I am writing to request a copy of the most recent fire risk assessment for the building.

Section 156 of the Building Safety Act 2022 has amended the Regulatory Reform (Fire Safety) Order 2005 in England (in force from 1 October 2023). Under this section, the responsible person for the building must:

• keep a record of the completed fire risk assessment
• make this record available to residents in multi-occupied residential buildings (in England) containing 2 or more homes (domestic premises)

This means that leaseholders and other residents are entitled to be provided with the current fire risk assessment when they ask for it. Therefore, please:

• send a copy (digital or paper) within a reasonable timeframe (ideally within 21 days of this letter)
• confirm you have received this request (by email or post)

If for any reason you cannot provide the assessment, please confirm in writing the specific reasons for refusal (including any statutory or legal basis for withholding it).

If my request is not dealt with properly, I may:

• contact the local fire and rescue authority (who are responsible for enforcing fire safety law)
• contact my local council’s building safety team for advice
• consider taking further legal steps to obtain a copy

Yours,

[Full name]