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Template 4 – Repair letter to landlord

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Template letter

[Landlord’s name]

[Landlord’s address]                                                                     



Dear [landlord’s name]

[Address of the flat/building]

[Tenant’s address, if different from flat/building]

I/we am/are writing to inform you that since [date] the [area in question] in the common parts of the building has fallen into significant disrepair. Please see the enclosed/attached photographs showing the poor condition of the [area in question].

[Option to go into further detail and history about the disrepair]

Please note the covenant at clause [clause number] of the lease dated [date of the lease] which puts an obligation on you as landlord to maintain and repair the [area in question]. This is a legally binding obligation on your part as landlord.

Please treat this letter as notice of the disrepair and be aware that your failure to take action within a reasonable period of time will amount to a breach of the lease.

Kindly acknowledge receipt of this letter.

I look forward to hearing from you by [date for landlord to respond (giving them a reasonable period of time to do so)] confirming when you anticipate the necessary repair will commence.

Yours faithfully/sincerely,




LEASE is governed by a board, appointed as individuals by the Secretary of State for the Department for Levelling Up, Housing & Communities.