Template letter to landlord: asking for repairs

You can use this template to ask your landlord to do repairs to your building.

You should not rely on this template as an alternative to legal advice. If you have any questions about legal issues we recommend getting advice from a qualified professional. By using this template you accept our terms and conditions.

To use this template:

• copy the text on this page or download the Word document
• replace the text in square brackets with your details
• choose the text that applies to you

[Landlord’s name]

[Landlord’s address]

[Date]

Dear [landlord’s name]

[Address of the flat/building]

[Tenant’s address, if different from flat/building]

I/we am/are writing to inform you that since [date] the [area in question] in the common parts of the building has fallen into significant disrepair. Please see the enclosed/attached photographs showing the poor condition of the [area in question].

[Option to go into further detail and history about the disrepair]

Please note the covenant at clause [clause number] of the lease dated [date of the lease] which puts an obligation on you as landlord to maintain and repair the [area in question]. This is a legally binding obligation on your part as landlord.

Please treat this letter as notice of the disrepair and be aware that your failure to take action within a reasonable period of time will amount to a breach of the lease.

Kindly acknowledge receipt of this letter.

I look forward to hearing from you by [date for landlord to respond (giving them a reasonable period of time to do so)] confirming when you anticipate the necessary repair will commence.

Yours faithfully/sincerely,

[Name]

[Sign]