Template letter to landlord: asking for recognition of a tenants’ association

The secretary of a tenants’ association can use this template letter to ask the landlord to formally recognise the tenants’ association.

You should not rely on this template as an alternative to legal advice. If you have any questions about legal issues we recommend getting advice from a qualified professional. By using this template you accept our terms and conditions.

To use this template:

• copy the text on this page or download the Word document
• replace the text in square brackets with your details
• add a schedule listing the names and addresses of the members

Request by the Secretary of a Tenants’ Association requiring the landlord to provide formal notice of recognition of the association

Section 29 of the Landlord and Tenant Act 1985

In connection with the building/estate known as [give address of the building/estate]

To: [state name and address of landlord]

Or

To: [state name and address of landlord and of the managing agent appointed by the landlord if the notice is served on the landlord’s managing agent]

From: [state name and address of secretary of the relevant tenants’ association]

Take notice that:

1. I am the Secretary of [give full name of the relevant tenants’ association] (“The Association”) whose postal address is [state full postal address] and whose email address is [state email address – to be included where the Association has an email address]
2. A copy of the constitution of the Association is attached.
3. A schedule listing the relevant qualifying tenants who are members of the Association appears at the end of this notice.
4. The Association represents [state number] variable service charge paying dwellings at [insert address of the building/estate] as at the date of this request.
5. On behalf of the Association I apply to you for formal recognition of the Association to be issued by you.
6. I look forward to receiving from you notice in writing given by or on behalf of the landlord confirming formal recognition of the Association in accordance with Section 29(1) of the Landlord and Tenant Act 1985.

Signed: [Signature of secretary of the Association]

Dated:

Schedule of relevant qualifying tenants who are members of the association

Name and address of each tenant:

1. etc