Template letter inviting companies to tender for the appointment of a property manager

You can use this template to contact possible property managers for you building – for example if you’re a director of a right to manage company and want to appoint a new property manager.

You should not rely on this template as an alternative to legal advice. If you have any questions about legal issues we recommend getting advice from a qualified professional. By using this template you accept our terms and conditions.

To use this template:

• copy the text on this page
• replace the text in square brackets with your details
• add the relevant attachments such as a description of the services required, questionnaire and a copy of a lease

[Addressee]

[Company or association’s letterhead with contact address, phone numbers and email address]

[Date]

Dear [Name]

Re: [Name and address of block]

We are in the process of reviewing the appointment of a property manager. Descriptions of the property and services required are enclosed (for guidance only) along with a questionnaire; these will be used to evaluate tenders on a like-for-like basis. Please note that [the cost of your service will be a key element or the quality of the service provided will be considered as important as the cost].

In addition we enclose a copy of a standard lease for the block and of the most recent annual service charge accounts.

If you would be interested in applying, could you let me know when you would be available for an initial meeting. It would be most helpful if you could let me know in writing not later than [date]. Subsequently we may wish to visit the offices of shortlisted applicants.

Any further information you require may be obtained from [name] at the above address.

We look forward to hearing from you shortly.

Yours sincerely

[Signature]

[Name and position]