Template letter from secretary of residents’ association asking for information on qualifying tenants

The secretary of a tenants’ association can use this template notice to ask the landlord to provide information about tenants who are not members of the association.

You have the right to ask for this information under the Tenants’ Associations (Provisions Relating to Recognition and Provision of Information) (England) Regulations 2018.

You should not rely on this template as an alternative to legal advice. If you have any questions about legal issues we recommend getting advice from a qualified professional. By using this template you accept our terms and conditions.

To use this template:

• copy the text on this page or download the Word document
• replace the text in square brackets with your details

Request Notice

In connection with the building/estate known as [give address of the building/estate]

To: [state name and address of landlord] or

To: [state name and address of landlord and of the managing agent appointed by the landlord if the notice is served on the landlord’s managing agent]

From: [state name and address of secretary of the relevant tenants’ association]

Take notice that:

1. I am the Secretary of [give full name of the relevant tenants’ association] (“The Association”) whose postal address is [state full postal address] and whose email address is [state email address – to be included where the Association has an email address] and a schedule listing the relevant qualifying tenants who are members of the Association appears at the end of this notice.
2. I require you as the landlord to provide the following information that is in your possession as landlord or in the possession of your managing agent and relates to a relevant qualifying tenant:
   1. Their name
   2. The address of the dwelling for which they pay a service charge
   3. Any address to which service charge demands for them are sent
   4. Their email address

Signed: [Signature of secretary of the Association]

Dated:

Statement

The information being requested by this request notice will be used only to ask the relevant qualifying tenants concerned if they wish to become members of the Association.

Signed: [Signature of secretary of the Association]

Dated: