Template letter: request for fire safety information and a copy of the fire risk assessment

Use this template letter to get fire safety information for your building and a copy of the fire risk assessment.

How to use this template

• Copy the text on this page or download the Word document.
• Replace the text in square brackets with your details.
• Edit the letter as needed.
• Send it to the person responsible for fire safety in your building – for example, the landlord (how to find your landlord’s address) or your managing agent.

Disclaimer

You should not rely on this template as an alternative to legal advice. If you have any questions about legal issues we recommend getting advice from a qualified professional.

By using this template you accept our terms and conditions.

[Your name]
[Your address]
[Your email address]

[Date]

To:
[Name and address of responsible person or managing agent]

Request for fire safety information for [building name and address]

Dear [Name or Sir/Madam],

I am a resident of [flat number, building name and address].

I am writing to request fire safety information relating to the building.

Article 21A of the Regulatory Reform (Fire Safety) Order 2005 requires the responsible person for a building containing two or more sets of domestic premises to give residents comprehensible and relevant information about specified fire safety matters.

Please provide:

• information about the risks to residents identified by the most recent fire risk assessment
• information about the preventive and protective measures
• the name of the responsible person and a UK address at which the responsible person, or someone acting on their behalf, will accept notices and other documents
• information identifying any person appointed to assist with making or reviewing the fire risk assessment
• information identifying any person nominated to implement measures for firefighting in the premises
• information about any relevant risks of which another responsible person has informed you under Article 22
• any other information required to be provided to residents under Article 21A or applicable regulations

Separately, I would also be grateful if you would provide me with a copy of the current fire risk assessment.

Please confirm that you have received this request and provide the information within a reasonable time. I would be grateful for a response within 21 days of this letter.

If you consider that you cannot provide any of this information, please explain why in writing.

Yours faithfully,

[Your name]