Skip to main content

Want to take over the management of your building?

Our E-Learning platform has modules for leaseholders looking to manage their own building using a RTM company.

Find out more here

Template 7 – Letter requesting access to inspect supporting documents (accounts/receipts)

Download editable Word file

Disclaimer

This disclaimer governs the use of this document. By using this document, you accept this disclaimer in full.

The information is not advice, and should not be treated as such. You must not rely on the information in the document as an alternative to legal advice from an appropriately qualified professional. If you have any specific questions about any legal matter you should consult an appropriately qualified professional.

To the maximum extent permitted by applicable law, we exclude all representations, warranties, undertakings and guarantees relating to this document.

Without prejudice to the generality of the foregoing, we do not represent, warrant, undertake or guarantee:

  • that the information in the document is correct, accurate, complete or non-misleading;
  • that the use of guidance in the document will lead to any particular outcome or result.

 

Limitations and exclusions of liability

The limitations and exclusions of liability set out in this disclaimer govern all liabilities arising under the disclaimer or in relation to the document, including liabilities arising in contract, in tort (including negligence) and for breach of statutory duty. We will not be liable to you in respect of any losses arising out of any event or events beyond our reasonable control. We will not be liable to you in respect of any business losses, including without limitation loss of or damage to profits, income, revenue, use, production, anticipated savings, business, contracts, commercial opportunities or goodwill. We will not be liable to you in respect of any loss or corruption of any data, database or software. We will not be liable to you in respect of any special, indirect or consequential loss or damage.

Exceptions

Nothing in this disclaimer shall: limit or exclude our liability for death or personal injury resulting from negligence; limit or exclude our liability for fraud or fraudulent misrepresentation; limit any of our liabilities in any way that is not permitted under applicable law; or exclude any of our liabilities that may not be excluded under applicable law.

Template letter

To: [insert name of landlord, or agent, or the person who receives rent]
Property Address: [Insert address of flat or house]

  1. I am/we are the leaseholder(s) of the above property.
    OR
    I am the secretary of [name of recognised tenants’ association]
    This is a recognised tenants’ association for [name of the building]
    The leaseholder(s) of the above property within the building has/have consented to this request.
  2. I/we make this request of the landlord in accordance with Section 22 of the Landlord and Tenant Act 1985
  3. The landlord has provided a summary of the relevant costs incurred for the period ending (date)
  4. As the landlord of the property you are required to comply with paragraphs 5 and 6 below.
    OR
    As the agent of the landlord named as such in the rent book or similar document
    Under Section 22(3) of the Landlord and Tenant Act 1985 you are obliged to forward this request to the landlord as soon as may be.
    OR
    As the person who receives the rent on behalf of the landlord
    Under Section 22(3) of the Landlord and Tenant Act 1985 you are obliged to forward this request to the landlord as soon as may be.
  5. You are required to provide me/us with reasonable facilities free of charge for inspecting the accounts, receipts and other documents supporting the summary, and for taking copies or extracts from them.
  6. You are required to make such facilities available for a period of two months beginning not later that one month after this request is made.

A person who, without reasonable excuse, fails to perform a duty imposed on them under Section 22 of the Landlord and Tenant Act 1985 commits a summary offence and is liable on conviction to pay a fine not exceeding level 4 on the standard scale
The local housing authority has the power to bring a prosecution.

Signed: [signature of the person(s) giving the request]
Address: [Give the address for future correspondence about this request]

Date:

LEASE is governed by a board, appointed as individuals by the Secretary of State for the Department for Levelling Up, Housing & Communities.

[name="email"]
[name="email"]