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Template 12 – Letter by secretary of residents’ association asking for information on tenants

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Template letter

Request Notice

Secretary of a Tenants’ Association requiring the landlord to provide information about tenants who are not members of the association

The Tenants’ Associations (Provisions Relating to Recognition and Provision of Information) (England) Regulations 2018

In connection with the building/estate known as [give address of the building/estate]

To: [state name and address of landlord] or

To: [state name and address of landlord and of the managing agent appointed by the landlord if the notice is served on the landlord’s managing agent]

From: [state name and address of secretary of the relevant tenants’ association]


  1. I am the Secretary of [give full name of the relevant tenants’ association] (“The Association”) whose postal address is [state full postal address] and whose email address is [state email address – to be included where the Association has an email address] and a schedule listing the relevant qualifying tenants who are members of the Association appears at the end of this notice.
  2. I require you as the landlord to provide the following information that is in your possession as landlord or in the possession of your managing agent and relates to a relevant qualifying tenant-
    1. Their name;
    2. The address of the dwelling for which they pay a service charge;
    3. Any address to which service charge demands for them are sent;
    4. Their email address

Signed: [Signature of secretary of the Association]



The information being requested by this request notice will be used only to ask the relevant qualifying tenants concerned if they wish to become members of the Association

Signed: [Signature of secretary of the Association]




LEASE is governed by a board, appointed as individuals by the Secretary of State for the Department for Levelling Up, Housing & Communities.