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Template letter
[Landlord’s name]
[Landlord’s address]
[Date]
Dear [landlord’s name]
[Address of the flat/building]
[Tenant’s address, if different from flat/building]
I/we am/are writing to inform you that since [date] the [area in question] in the common parts of the building has fallen into significant disrepair. Please see the enclosed/attached photographs showing the poor condition of the [area in question].
[Option to go into further detail and history about the disrepair]
Please note the covenant at clause [clause number] of the lease dated [date of the lease] which puts an obligation on you as landlord to maintain and repair the [area in question]. This is a legally binding obligation on your part as landlord.
Please treat this letter as notice of the disrepair and be aware that your failure to take action within a reasonable period of time will amount to a breach of the lease.
Kindly acknowledge receipt of this letter.
I look forward to hearing from you by [date for landlord to respond (giving them a reasonable period of time to do so)] confirming when you anticipate the necessary repair will commence.
Yours faithfully/sincerely,
[Name]
[Sign]
