Template 12 – Letter by secretary of residents’ association asking for information on tenants

Download link

Download editable Word file

Disclaimer

This disclaimer governs the use of this document. By using this document, you accept this disclaimer in full.

The information is not advice, and should not be treated as such. You must not rely on the information in the document as an alternative to legal advice from an appropriately qualified professional. If you have any specific questions about any legal matter you should consult an appropriately qualified professional.

To the maximum extent permitted by applicable law, we exclude all representations, warranties, undertakings and guarantees relating to this document.

Without prejudice to the generality of the foregoing, we do not represent, warrant, undertake or guarantee:

• that the information in the document is correct, accurate, complete or non-misleading;
• that the use of guidance in the document will lead to any particular outcome or result.

Limitations and exclusions of liability

The limitations and exclusions of liability set out in this disclaimer govern all liabilities arising under the disclaimer or in relation to the document, including liabilities arising in contract, in tort (including negligence) and for breach of statutory duty. We will not be liable to you in respect of any losses arising out of any event or events beyond our reasonable control. We will not be liable to you in respect of any business losses, including without limitation loss of or damage to profits, income, revenue, use, production, anticipated savings, business, contracts, commercial opportunities or goodwill. We will not be liable to you in respect of any loss or corruption of any data, database or software. We will not be liable to you in respect of any special, indirect or consequential loss or damage.

Exceptions

Nothing in this disclaimer shall: limit or exclude our liability for death or personal injury resulting from negligence; limit or exclude our liability for fraud or fraudulent misrepresentation; limit any of our liabilities in any way that is not permitted under applicable law; or exclude any of our liabilities that may not be excluded under applicable law.

Template letter

Request Notice

Secretary of a Tenants’ Association requiring the landlord to provide information about tenants who are not members of the association

The Tenants’ Associations (Provisions Relating to Recognition and Provision of Information) (England) Regulations 2018

In connection with the building/estate known as [give address of the building/estate]

To: [state name and address of landlord] or

To: [state name and address of landlord and of the managing agent appointed by the landlord if the notice is served on the landlord’s managing agent]

From: [state name and address of secretary of the relevant tenants’ association]

TAKE NOTICE THAT:

1. I am the Secretary of [give full name of the relevant tenants’ association] (“The Association”) whose postal address is [state full postal address] and whose email address is [state email address – to be included where the Association has an email address] and a schedule listing the relevant qualifying tenants who are members of the Association appears at the end of this notice.
2. I require you as the landlord to provide the following information that is in your possession as landlord or in the possession of your managing agent and relates to a relevant qualifying tenant-
   1. Their name;
   2. The address of the dwelling for which they pay a service charge;
   3. Any address to which service charge demands for them are sent;
   4. Their email address

Signed: [Signature of secretary of the Association]

Dated:

STATEMENT

The information being requested by this request notice will be used only to ask the relevant qualifying tenants concerned if they wish to become members of the Association

Signed: [Signature of secretary of the Association]

Dated